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Draft job posts, checklists and written procedures: which AI tools people use, and a simple workflow

"I know how to do it but never wrote it down."

Tools that fit this job

Listed in no ranking order. Each line states only what the vendor's own page says. Prices are on each tool page with a source and date.

• Claude: General assistant for long drafts; Projects keep your reference text together.
• ChatGPT: General assistant; projects are listed on all plans.
• Gemini (Google AI plans and Google Workspace): In Workspace, Gemini in Docs is listed on Standard.

Free-first tip: try the free plan, or the AI that comes with software you already pay for, before buying anything new. Do not install a pile of tools; start with one.

A simple workflow

This workflow is our own suggestion, not vendor documentation.

1. Talk through the task out loud and write rough bullets.
2. Ask the assistant to turn the bullets into a numbered checklist.
3. Do the task yourself using only the checklist and fix gaps.
4. Have a new person try it and note where they get stuck.
5. Employment and pay rules vary by state; check job posts and policies with a qualified professional.

Copy-paste starter prompt

Turn these rough notes into a numbered checklist a new hire could follow. Keep it under 12 steps. Mark anything unclear with a question: [notes]

Watch-outs

• Not HR or legal advice. Job posts have legal rules that vary by location.
• Do not include real employee or customer details in your prompt.

Before you paste real business information, read Before you paste anything into an AI tool.

General information, not professional advice. Prices and plan features last verified October 17, 2026 from the sources linked on each tool page.